Legal Personal Assistant

My client is a forward-thinking and highly successful international law firm, with offices throughout the UK and overseas.

They’re currently looking for a Personal Assistant to join their Newcastle-upon-Tyne office.
 
The role

As a Personal Assistant you will deliver high quality support to a number of fee earners to include:
 

• Providing support with a range of management and partnership tasks, to include the preparation of reports and financial data;
• Acting as the first point of contact for internal and external clients as well as focusing on adding value to client / fee earner relationships; 
• Drafting correspondence on behalf of fee earners;
• Dealing with telephone calls and providing assistance when appropriate;
• Dealing with incoming communications on behalf of fee earners, initiating replies, forwarding on matters requiring action and following up to ensure actions are completed;
• Financial tasks e.g. expenses, taking a leading role in the billing process, maintaining budgetary information and financial spreadsheets;
• Organising and maintaining diaries to include setting up a range of meetings;
• Organising meetings / events / seminars, which may include arranging travel, accommodation, name cards, lunches and refreshments;
• Providing support for meetings such as circulating agendas and papers in advance;
• Keeping accurate and up to date business contact lists;
• Knowledge of Corporate and Commercial work is desirable;
• Tasks that are specific to each team.

What are they looking for?

To be successful in this role you’ll need as a minimum:
 

• Experience of working in a Personal Assistant capacity within a professional services organisation
• Proficiency in MS Office suite and experience of working with other in-house office systems
• Excellent communication skills and being able to utilise them via different methods such as emails, phone calls and letters
• Experience managing and prioritising your workload in line with department service level agreements

 
What makes it great to work at this firm?

They continually work hard to create an open culture that sets them apart from other firms. Their culture gives them much more of a human feel, emphasising that they’re more than just suits!

They have a number of resources and initiatives designed to support health and wellbeing and they’re very happy to talk flexible working, full-time or part-time working patterns.

Salary will be competitive, dependent on experience alongside a flexible benefits package so you can choose and vary the benefits that matter most to you!!!

If you are interested in the above Personal Assistant role, please call Adam Dell’Armi on 01133 979929 or forward your most recent CV to a.dellarmi@clayton-legal.co.uk.

Clayton Legal recruits for law firms and in house departments across the UK. Our pedigree and service levels give those looking to move in the legal market and law firms looking to recruit a refreshingly different recruitment experience. You will work with experienced professionals, dedicated to your success. Take a look at our website www.clayton-legal.co.uk for our latest blogs and legal news and to keep up to date with current vacancies.