Pool Legal Secretary

Pool Legal Secretary

Our client is seeking an experienced legal secretary to join their busy secretarial team in Birmingham, in a floating capacity.

Key tasks of the role include:

• Typing and preparing correspondence, documents, and forms.
• Opening, updating and closing matter files and recording client data.
• Preparing bills and the financial documentation.
• Maintaining good organisation of new and ongoing files using an electronic case management system (Tikit).
• Lunch cover for Birmingham office Reception.

The tasks carried out within the team are varied, and you won’t be stuck doing repetitive tasks and the same thing day-in, day-out. Instead, you’ll get the opportunity to gain insight into a multi-disciplinary law firm and experience new tasks on a daily basis.

In addition, you’ll be working within in a close-knit, friendly team that prides itself on working collaboratively together, and supporting each other at all times. The team is headed up by the Pool Team Leader, who places strong emphasis on developing the skills and knowledge of all individuals and helping them achieve long-term success in their careers.

What they are looking for:

• At least 3 years’ recent experience as a legal secretary.
• Experience of working in a variety of different areas of law, preferably both contentious and non-contentious.
• Friendly and approachable, and always displays a collaborative approach to work, willing to support and help colleagues out at all times.
• Excellent typing skills, able to quickly and accurately process legal documents, including correspondence and bills, from manuscript or digital dictation, with minimal supervision.
• Highly organised with a meticulous approach to ensuring all processes are followed correctly.
• Excellent attention to detail.
• Proven ability to work to deadlines and targets, and able to respond to changing priorities.
• Experience of Tikit (or similar case management system) and BigHand dictation would be advantageous but not essential.
• Good telephone manner; able to take messages from new and existing clients on the telephone with accuracy and pass on in a timely manner.
• Excellent IT skills with the ability to pick up new systems quickly.

Benefits:

• Salary up to £23,000
• 24 days annual leave, plus bank holidays
• 2 additional days holiday are normally provided at Christmas
• Option to purchase up to 3 days additional holiday
• 8% pension (4% employee contribution, 4% employer)
• Life Assurance of 4X salary
• Cycle to work scheme
• Employee Assistance Programme & Bereavement Support helpline
• Free flu jabs
• Season Ticket Loans
• Discounted will writing and conveyancing.